First and second circulars
Past circulars are archived as PDF files: first circular (sent on 29 September 2011) - second circular (sent on 1 March 2012). The third circular is still on this page (following the 'final updates').
Final updates (sent to the list on 27 May)
It is only a few days until the conference starts. In this circular we are sending you all the last minute practical information. The programme has been updated and now also includes the chairs.
Travel information and conference venue
You can download a document with travel information on getting to Leuven and to/from the Grand Béguinage, and with information about the conference venue.
We have already duly received a number of presentations at firstname.lastname@example.org. As a reminder, to facilitate the smooth running of the conference, we encourage you to e-mail us your presentation in advance (preferably by 30 May, but by 8 am on the morning of your presentation latest) for us to add it to the ICAME33 'cloud' or dropbox (password-protected so not publicly available). Please mention in the e-mail subject either the relevant pre-conference workshop ("WS1", "WS2" or "WS3") or the programme slot (day and AM or PM) and room (e.g. "Thursday AM Van Croy" or "Saturday PM St Barbara"). You can find the room your presentation is scheduled in in the programme.
Please note that we will not be able to reply to the e-mails sent to email@example.com, unless if we spot a problem, in which case we will contact you. Unless the e-mail bounces or we contact you, you can assume that your presentation has arrived safely. In all cases, uploading a presentation from a USB key will remain possible at the registration desk, and bringing a copy of your presentation on a key or some other device is still advisable as a back-up option in the unlikely event the Internet suddenly evaporates.
Excursion on Friday afternoon
The excursion to Namur with its various tour options has been arranged. Enrolment is no longer possible. Participants who, because of number restrictions, had to be to assigned to the tour of their 'second choice' have been notified of this via e-mail. Your trip voucher will mention both your tour option and your bus (1 or 2), so if you don't remember your choice, don't despair. In addition, lists of the participants in the different tours will be posted at the registration desk.
The weather is expected to oscillate between cloudy and sunny, but mostly dry. Temperatures are forecast to be around 20°C on Wednesday but to decrease by Friday to around 15°C. Feel free to consult the most reliable 7-day weather forecast online (in Dutch, but with clear symbols) just before you leave to get an update.
Staying on tips
Those of you who plan to stay on for a while after the conference can find a selection of events currently on in Leuven or elsewhere in Belgium on the Travel information page of the website.
If you need to contact us, please continue to use the conference email address firstname.lastname@example.org. From Tuesday afternoon (29 May) onwards (and throughout the conference) Kristin Davidse can always be contacted on the phone number mentioned in the e-mail version of this circular. Please note that this is intended as an emergency contact phone number, only to be used if things go wrong.
Looking very much forward to seeing and welcoming you next week in Leuven,
With all best wishes,
The ICAME 33 organising team.
This year’s ICAME conference is only two weeks away and we would like to give you a final update.
Travel and arrival
Wednesday 30 May: pre-conference workshops, opening plenary and reception
The conference will be formally opened at 17.00 in room Willem van Croy (Convent of Chiévres) and will be followed by John R. Rickford’s plenary. After the opening plenary we will walk to the Infirmerie hall of the Faculty Club for the opening reception.
Format of presentations
If you have a handout, please bring sufficient numbers of copies. Given that the majority of papers are organised in three parallel slots, an average of around 65 participants can be expected for the presentations.
The ICAME 33 cloud
If you have further requirements concerning particular hardware (e.g. loudspeakers), software or fonts, please let us know as soon as possible and we will try to accommodate your requests.
Wireless LAN is available in the conference venue for all conference participants free of charge.
The excursion on Friday 1 June will take us to Namur in the French-speaking part of Belgium. Participants will first divide over four guided tours, and will then be taken by boat to Hampton’s hotel in Wépion for a three-course dinner. Please note that enrolments for the excursion are now closed.
We look very much forward to welcoming you soon in Leuven!
With all best wishes,the ICAME2012 organising team
Kristin Davidse, Lieven Vandelanotte, Tine Breban, Lieselotte Brems, An Laffut, Ditte Kimps, Lobke Ghesquière, Gaëtanelle Gilquin, Isolde Vande Walle, Tinne Van Rompaey
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Production: Lieven Vandelanotte | Most recent update: 27/05/12