ICAME 33 :: Circulars

First and second circulars

Past circulars are archived as PDF files: first circular (sent on 29 September 2011) - second circular (sent on 1 March 2012)

Third circular

Dear ICAMErs,

This year’s ICAME conference is only two weeks away and we would like to give you a final update.

General information
Registration is now closed. There will be a total of around 200 participants attending the conference. The most recent schedule is available on our website.

Travel and arrival
General travel information can be found on the conference website. To make your way from your hotel to the conference site, the Grand Béguinage, you can refer to the map on the conference webpage. The congress centre in the Béguinage, the Convent of Chièvres, is located right in the centre of the Béguinage. It will be signposted from all entrances to the Béguinage. The opening reception and lunches will be on in the Faculty Club, whose location is indicated on this map.

Registration
Registration will open in the Convent of Chiévres, room M. Van Hamaele, on Wednesday 30 May at 13.00. Registration will also be possible on Thursday 31 May, from 8 a.m. Please make sure you register upon arrival to receive your conference pack with practical information. The conference pack will also include a certificate of attendance and a receipt for the conference fee.

Wednesday 30 May: pre-conference workshops, opening plenary and reception
The pre-conference workshops will take place in the Convent of Chièvres (G. Gilquin in room St. Gommarius, K. Aijmer & B. Altenberg in room St. Barbara, J. Kirk & J. Kallen in room Florquin, B. McWhinney in room Anna de Paepe) and the Faculty Club (H. Desmet & P. Petré in room Lemaire). The workshop convened by Karin Aijmer and Bengt Altenberg starts at 10.00 and all the others at 13.00. For detailed information on the pre-conference workshops, see the separate schedule. Note that the convenors  of the pre-conference workshop on SPICE-Ireland (J. Kirk & J. Kallen) encouraged participants in the workshop to bring their laptops to this workshop, and to have downloaded the latest version of AntConc (whether for PC or Mac).

The conference will be formally opened at 17.00 in room Willem van Croy (Convent of Chiévres) and will be followed by John R. Rickford’s plenary. After the opening plenary we will walk to the Infirmerie hall of the Faculty Club for the opening reception.  

Format of presentations
Papers and Work-in-Progress Reports
The length of presentations will be as follows:

• Full paper / software demonstrations: 20 minutes (plus 10 minutes discussion)
• Work-in-progress report: 10 minutes (plus 5 minutes discussion)

If you have a handout, please bring sufficient numbers of copies. Given that the majority of papers are organised in three parallel slots, an average of around 65 participants can be expected for the presentations.  

Posters
Posters will be displayed on poster stands in room M. van Hamaele (Convent of Chièvres).  Posters should be on a single sheet of paper/cardboard, ideally sized A0 (in portrait format).

ICAME Constitution
The ICAME Constitution and its updated Supplement are available from the ICAME 33 website (click the highlighted links to access the files). The updated Supplement (current version: 12 May 2012) will be discussed and ratified at the General Meeting on Saturday 2 June (5.30-6.30 pm).

Technical equipment
The conference centre expects organizers to provide laptops and organize technical support themselves. We therefore ask your understanding for the following arrangements.

The ICAME 33 cloud
Since WIFI access will be available throughout the conference venue (with a password which changes each day but will be posted clearly at the registration desk), we intend to store presentations online (in the so-called "cloud") as much as possible, to avoid USB key stress as well as virus infection risk. Presenters who can submit their presentations (whether in Powerpoint or PDF format) in advance are invited to e-mail it to icame33presentations@gmail.com, mentioning in the e-mail subject either the relevant pre-conference workshop ("WS1", "WS2" or "WS3") or their programme slot (day and AM or PM) and room (e.g. "Thursday AM Van Croy" or "Saturday PM St Barbara"). A dropbox will allow us to ensure that all laptops have all presentations in synchronized folders corresponding to the morning or afternoon blocks per room. Note that this does not mean your work will be publicly available: access will be restricted to the conference laptops with password protected access to the ICAME 33 dropbox. While e-mail submission is encouraged by 30 May, it is possible until 8 am on the morning of your presentation. If you do need to upload a presentation from a USB key at the conference venue, this will be possible at the registration desk.

A note on computers
Conference participants are strongly discouraged from connecting their own laptops for their presentation as this is too time-consuming and hassle-prone. We would therefore like to ask you to ensure compatibility of your presentation with Microsoft's Windows 7 and Office 2007 software, with apologies to Macficionados who we would kindly ask to go over to the dark side for twenty minutes. If you feel using an Apple computer is essential, please be reminded to bring any adapters required.

If you have further requirements concerning particular hardware (e.g. loudspeakers), software or fonts, please let us know as soon as possible and we will try to accommodate your requests.

Wireless LAN is available in the conference venue for all conference participants free of charge.

Social programme
On Thursday 31 May, there will be evening walks around Leuven, starting at 20.00.

The excursion on Friday 1 June will take us to Namur  in the French-speaking part of Belgium. Participants will first divide over four guided tours, and will then be taken by boat to Hampton’s hotel in Wépion for a three-course dinner. Please note that enrolments for the excursion are now closed.

Contacting us
If you need to contact us, please use the address: icame33arts.kuleuven.be

We look very much forward to welcoming you soon in Leuven!

With all best wishes,